Track every Certificate of Insurance, Florida contractor license, and W-9 in one place — and know at a glance exactly who's cleared to work.
Free for up to 3 subcontractors · Informational only — not insurance or legal advice.
SubShield reads the documents, checks the state record, and turns it all into a single, color-coded verdict for every subcontractor.
AI extraction
Upload a PDF or a phone photo of an ACORD 25 and SubShield pulls the carrier, every limit, the effective and expiration dates, and the Additional Insured and Waiver of Subrogation checkboxes — with a confidence score on every field.
License verification
Look up any Florida contractor license against the DBPR record: status, expiration, Certified (statewide) vs. Registered (county) tier, the qualifying agent, and any disciplinary flag.
Magic-link upload
Send a subcontractor a secure, no-login link. They upload their certificate, SubShield reads it instantly, and it attaches to their record — no accounts, no email ping-pong.
To: ops@apexmech.example
Please upload your Certificate of Insurance
No login needed — your secure link is below.
https://subshield.app/upload/3bd2…d1a7
Email each subcontractor a secure magic link to upload their current Certificate of Insurance.
Fields are extracted from the certificate and the license is checked against the state DBPR record.
Every sub gets a green, amber, or red verdict — with a plain-language list of what still needs action.
Inspection-style status placards mean anyone can tell who's good to work without reading the fine print.
Amber 30 days before a COI lapses and 45 days before a license does — before it bites you.
Track the W-9 right alongside insurance and licensing, so nobody gets paid out of compliance.
Every certificate, license, and contact detail for every subcontractor in a single roster.
Flags a missing Additional Insured or Waiver of Subrogation as action-needed, not cleared.
Illustrative — your own subcontractor data lives in the dashboard.
"Renewals used to slip through the cracks. Now amber shows up weeks early and we just send the link."
"Reading an ACORD 25 line by line was the worst part of onboarding a sub. This does it in seconds."
"Being able to verify a license tier and disciplinary history before they're on site is huge."
Open the dashboard and see your subcontractors' insurance, license, and W-9 status in one view.